Job Overview
Perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing various administrative activities
Duties
Duties will include the following but are not limited to:
- Proofing and formatting word documents.
- Pay invoices.
- Assign and return accounts receivable.
- Record tracking in Excel.
- Order supplies.
- Answer phone calls and emails.
- Create documents and memos as required.
- Organize events, coordinate Lync meetings and book rooms as required.
- Copy, scan, fax, file and perform records management of physical and digital documents.
- Process and review expenses.
- Act as point of content for any clients.
- Take meeting minutes.
Requirements
- Work ExperienceExperience proofing and formatting word documents in a work setting.Experience with records management.Experience using basic Excel skills in a work settingKnowledge of Records Management legislation, regulations, policies and procedures in Alberta or equivalent jurisdictions.Nice to HaveEducationRelevant post-secondary education in the area of office administration. Acceptable education includes degrees, diplomas and certificates (in years)Work ExperienceExperience with Microsoft 365 SharePoint Online admin portal, reporting, configuration, and administrative tasks.Experience with paper and electronic filing system (Prolaw or similar)Experience with Records Management/Document Management using SharepointRelevant experience in a role similar to this. Experience must be applicable to this role.